General Data Protection Regulation (GDPR)
PRIVACY NOTICE
Who we
are
Totteridge Garden Club (TGC) is a not-for-profit social group for people
with a shared interest in gardens and gardening. The Committee of Totteridge
Garden Club acts as the organisation’s data controller for the purposes of
the GDPR. Individual officers of the Committee may act as data processors,
in particular the Chair, Secretary and Treasurer.
Why we
keep personal data and our legal basis for doing so
TGC
keeps and uses personal data to run the Club efficiently and to provide our
members with the services they have paid for. To do this the Officers and
others involved in the organisation of the Club need to know who our members
are and to be able to communicate with them. TGC is therefore adopting the
legal basis of ‘Legitimate Interest’ to justify holding and using your
personal data. The Committee is satisfied that it is in the legitimate
interests of TGC to maintain this data, that it is necessary and
proportionate to do so and that the purposes for which the data is used
cannot be achieved in any other, less intrusive, way.
What we
keep and what we do with it
TGC
stores and uses contact details as provided by you. Those details are
your name, address, telephone number/s and email address (if provided). We
also have a record of your method of payment. We do not keep any bank
details. We do keep a record of those attending meetings.
We use
the information to keep you informed about TGC’s activities and other things
that may be of interest to you. The information is held electronically on
personal computers and in paper form as required. Every effort is made to
ensure that your data is secure. The data of all members of the Group is
held by the Chair, Secretary and Treasurer. Individual members’ details are
made available to and held by other Committee members and other members
involved in organising activities as and when required.
Who we
share it with
We do
not, and will not, share your information with anyone outside of Totteridge
Garden Club, except for
-
a
third party venue where we have a seating plan and specified meal
choices – only your name and dietary request will be shared;
-
a
travel agent, for the purpose of arranging a club holiday – here more
specific personal data may be required (it may include your date of
birth, insurance, dietary, mobility and medical details). This will be
on the event-specific application form and you may consent or object at
the time.
How long
we keep it
We keep
your information for the duration of your membership of Totteridge Garden
Club and for 16 weeks after your last payment becomes due, unless you tell
us that you do not wish to re-join. If you inform us that you are cancelling
your membership all your data will be deleted from the electronic record as
soon as possible.
Your
rights under the GDPR
You have the right to:
-
Be informed about the collection and use of your personal data
-
Access the data held (a copy of your data will be provided on request)
-
Have any inaccuracies in your data corrected
-
Request your details be deleted from our records
·
Request that the use of your personal data is restricted
You have the right to object to the use of your personal data at any time.
If you wish to exercise any of the rights outlined above please contact the
TGC Secretary
Maggie Philippson 020 8449 3687
maggie.philippson@icloud.com